Outsource Your Intranet? It Makes More Sense Than You May Think

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Outsource Your Intranet? It Makes More Sense Than You May Think
by Rick Mosenkis

Until recently, if a company wanted to implement an intranet,
they first had to install an internal network. Next they had to
install a web server and set it up to host their internal
documents. This created an intranet, which is an internal
network that uses web-based technology. The difference between
an intranet and a traditional company network is that
everything on the intranet is accessed through a web browser.

To secure access to the intranet, the company needs to install
special software, set up firewalls, and install a VPN server or
switch. The equipment could be very expensive and most companies
had to hire or train someone to maintain everything.

As a result, intranets were beyond the reach of smaller
companies. However, all of that has changed. There are now a
number of service providers that offer hosted intranet
solutions, which allows a company to outsource all the
hardware, software and maintenance for their intranet. These
service providers are sometimes referred to as intranet
application service providers (intranet asp).

Why Host Outside Your Company?

For smaller companies, cost may be the determining factor. For
larger companies, unless the necessary infrastructure already
exists, not having to purchase new equipment and train
personnel may make it more cost efficient than doing it
themselves.

Advantages of a Hosted Intranet

• Hardware and software do not need to be purchased or
installed
• Security measures such as authentication, regular backups and
disaster recovery are already in place
• Personnel to maintain the equipment do not need to be hired
or trained
• Many applications are already available from the hosting
company
• Technical support provided by the hosting company

Disadvantages of a Hosted Intranet

• Data may or may not be more secure than if it was all kept
internal to your company
• Possible limitations on the software you use and services you
can provide
• For larger companies, it may be more expensive over the long
run than hosting internally.

About The Author

Rick Mosenkis is CEO of Trichys (http://www.trichys.com), providers of hosted intranet asp solutions for document sharing and online collaboration.

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